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National
Association of State Judicial Educators Policy and Procedures Manual
Committees
August 2008
Membership Committee
Education Committee
Nominating Committee
Mentor Committee
Bylaws Revision Committee
Newsletter Committee
Project Management Committee
Diversity Committee
International Committee
Website Committee
MEMBERSHIP COMMITTEE
PURPOSE:
The Membership Committee, a standing committee appointed pursuant to Article VI, Sections 1 and 2 of the Constitution and Bylaws, was established to assure that individuals interested in membership receive prompt attention and are considered for membership.
POLICY:
Potential members shall apply for membership through the Membership Committee. Committee members shall promptly assess potential members’ eligibility and make a decision as to approval for membership.
RESPONSIBILITIES:
Committee Members:
- promote diversity of membership
- assess potential member eligibility
- approve/decline membership based on above
- Treasurer serves as Board liaison
- Diversity Committee shall recommend member to serve for each 3 year term.
Committee Chair:
- call and conduct committee meetings
- receive applications
- assure all relevant information regarding potential members is distributed to committee
- communicate with potential members regarding membership approval
- notify the President of new members (to initiate the welcome letter process)
- send the copy of the membership approval letter to the President, NASJE News, the Mentor Committee chair, Regional Director, JERITT, Secretariat and President-Elect
- make report of committee activity to membership at annual meeting
- transfer all relevant forms, documents and information to successor
PROCEDURE:
Potential new members are generally identified by JERITT staff, Regional Directors and Mentor Committee chair and the Secretariat. The chair of the Membership Committee shall contact the individual identified and implement the procedure below.
- Potential new members shall apply for membership by completing the NASJE application, attached as Exhibit B. Applications are maintained and distributed by the Membership Committee chair and the Secretariat and are available on the NASJE website.
- Upon completion of the application form, the potential member shall submit it to the Membership Committee chair.
- Upon receipt of the application the Membership Committee chair shall:
a. distribute information via email or other means of communication regarding the potential member to the members of the Membership Committee asking for the committee members’ responses
b. receive responses from committee members via e-mail or other means of communication
- Upon approval of the new member, the Membership Committee chair shall: a. notify the President, NASJE News, JERITT, Mentor Committee chair, the Secretariat, Regional Director, and President-Elect of the new member b. The Secretariat shall at that time invoice the applicant for dues
- Upon payment of dues, the Secretariat shall:
a. update the official membership list
b. notify the President
c. forward a copy of the application form, including dues payment, to JERITT staff d. upon payment of dues, send new member packet
- The President shall:
a. forward a letter of welcome and certificate of membership to the new member
b. copy the Board, the Membership Committee chair, JERITT, the President Elect, the Mentor Committee chair and the Secretariat on welcome letter
- Regional Director shall make contact with new members
EDUCATION
COMMITTEE
PURPOSE:
The Education Committee, a standing committee appointed pursuant to Article VI, Sections 1 and 4 of the Constitution and Bylaws, was established to plan and implement the educational components of NASJE’s annual conference.
POLICY:
The Education Committee shall make recommendations to the Board regarding educational sessions, faculty and education-related costs for the annual conference. The Education Committee shall work closely with the designated region’s local conference sub-committee.
RESPONSIBILITIES:
Committee Members:
- assess the professional educational needs of the membership including reviewing the Core Competencies
- plan and implement the annual conference, which includes
- selecting subject matter
- identifying faculty and faculty costs (honorarium and expenses)
- participate in committee meetings before, during and following the conference
- work with assigned faculty, using with the Faculty Contact form, which includes:
- discussing association demographics and needs
- determining session objectives
- determining delivery methods
- determining evaluation criteria
- determining participant activities
- establishing session agenda(s)
- selecting room arrangement(s) and determining audiovisual needs
- writing session description(s)
- creating program plan(s) and other written materials • assuring time lines are met
- providing complete conference and site information
- collaborate to write the conference announcement and create the registration form
- coordinate on-site education event(s), which includes:
- assuring set-up is complete and meets needs
- assuring any additional materials are distributed
- opening session(s) and introducing assigned faculty
- monitoring break times
- assuring faculty needs are met
- distributing and collecting evaluation forms
- closing session(s)
- evaluate components of the conference and report results to committee chair • write and send appreciation letter to assigned faculty
- Treasurer serves as Board liaison
- Fundraising Committee shall recommend someone to serve or coordinate with the Education Committee
- Local Host and Regional Director where conference will occur serve as members of the Education Committee and serve on the Local Conference Sub-Committee
Committee Chair:
- call and conduct committee meetings
- serve as liaison between committee and Board
- lead committee through conference planning and implementation
- serve as information resource for committee members through:
- compiling and analyzing needs assessment results
- suggesting subject matter and faculty
- leading discussions regarding topic/session goals, objectives, teaching methods
- making individual assignments for committee members
- serve as information resource for Board through:
- writing and presenting conference plan for Board approval
- suggesting appropriate registration fees
- informing Board of progress in planning, changes and issues
- analyzing evaluations, writing and presenting final report to Board
- coordinate with local conference sub-committee
- provide to the Secretariat copy-ready materials for the conference notebook
- secure from Secretariat enrollment information for conference and individual sessions
- provide notebook and tab needs to Secretariat
- assure previous year’s conference financial report is made available
- provide samples of previous year’s conference notices and materials
- provide policy information regarding conference
- disseminate information on conference including agenda
- assist in decisions on social events
- provide conference announcement and registration forms
- assist with on-site responsibilities
- write and sign contracts with faculty
- write conference announcement and provide to Secretariat and webmaster for dissemination
- create evaluation forms
- make introductory remarks at conference
- manage all details which arise pertaining to the administration of conference education events
- make report of committee activity to membership at annual meeting
- coordinate with President regarding guest speakers, annual business meeting, special invitations and setting deadlines for receiving committee reports for the conference notebooks
- coordinate with local conference sub-committee to provide space for committee meetings that may occur at the annual conference
- inform President of any special requests, needs or issues which arise
- transfer all relevant forms, documents and information to successor
Local Conference Sub-Committee: (e.g. Regional Director, Local Host, Secretariat)
- serve as liaison between committee and site, which includes:
- visiting the site and evaluating potential for meeting needs
- negotiating with site regarding dates, costs and services
- reviews and collaborates with Education Committee Chair re: site contract
- notifying site of lodging space needs
- notifying site of meeting/education space, equipment and set-up needs
- notifying site of meal and break service needs
- notifying site of any change in needs
- arranging social events to be held at site
- receive reports from Treasurer or Secretariat regarding previous year’s conference:
- detailed conference financial report detailing: local conference host event expenses, conference fee charged, actual revenue, portions of revenue actually allocated to educational expenses, registration fee charged, itemization of actual cost centers.
- work with Education Committee chair to contact committee chairs regarding committee meetings that may occur at the annual conference
- serve as coordinator for local social events, which includes
- recommending local sites for social events
- negotiating group rates for local activities
- providing information re: local areas of interest
- negotiating transportation for social events, if needed
- assist with registration services for conference
- provide on-site coordination of all social events
- collaborate with the Education Committee to provide coordination of conference as a whole
- indicating needed space for meetings and lodging
- indicating session room arrangements
- audio visual needs
- Chair is local host. If local host is unable to serve as chair, then Regional Director shall be chair of the Local Conference Sub-Committee
PROCEDURE:
- A year or more before a given conference, the Board will determine the region in which the conference will be held. The Regional Director from that region will assist the Board in determining the exact location and contracting with a facility for the conference.
- Immediately following the annual conference, the President will appoint members for vacancies on the Education Committee.
- Ten months prior to the annual conference the Education Committee chair will conduct a conference call with committee members and the local conference sub-committee to review policies and procedures governing the upcoming conference and to begin determining topical areas to be presented. Education Committee chair will assure local conference sub-committee is in receipt of necessary documentation from previous year’s conference (see local conference sub-committee responsibilities).
- Ten months prior to the annual conference the chair will conduct a conference call with committee members and the local conference sub-committee to review space in the designated facility, determine topics and faculty, assign sessions to committee members for further development and review the time lines for remaining tasks. The chair will conduct another conference call the next month to finalize these items.
- Eight months prior to the annual conference the chair will conduct a conference call to discuss committee member progress, obtain feedback on the rough draft agenda and discuss the overall conference plan. Committee members will complete a rough draft of the agenda with sessions and faculty assigned.
- Eight months prior to the annual conference the local conference sub-committee will begin assessing sites for the annual banquet and determine on-site location and organization for registration, and compile cost information to be submitted to the Board for approval and consideration at its mid-Winter meeting when it sets the registration fee.
- Prior to the Board’s mid-winter meeting (usually held in February) the chair will prepare a rough draft agenda and submit it to the Board for review and approval. In cooperating with the local conference sub-committee, the Education Committee chair will recommend a registration fee to the Board for their approval.
- The Board, at its Mid-Winter meeting, will review and take action on the recommended rough draft agenda, determine a registration fee and determine the upper limit for how much of the registration fee may be expended on faculty costs And approve the conference budget.
- Seven months prior to the annual conference committee members will make follow-up contact with faculty for preliminary discussions on topics, faculty roles and responsibilities, time lines and the overall conference agenda. Committee members will assist faculty in completing the program proposals.
- Seven months prior to the annual conference, the committee chair confirms faculty in writing and sends them faculty forms and faculty contracts for signature and return. Once the faculty contracts are signed and copies received, the chair forwards the contracts to the Treasurer for documentation of payment to come.
- Six months prior to the annual conference committee members and faculty finalize program proposals, including goals, objectives, substantive content, teaching methodologies, room set-ups and audiovisual equipment needs. Committee members forward complete proposals to the committee chair.
- Six months prior to the annual conference the chair conducts a conference call with committee members to review program proposals and assess the progress of conference development.
- Five months prior to the annual conference as committee members continue to work with faculty to:
a. plan individual sessions
b. develop final session descriptions, goals and objectives for the conference announcement.
c. finalize handout materials
- The committee chair works with the local conference sub-committee to finalize space requirements and other logistics, based on the information received from committee members and faculty. The local conference sub-committee works directly with the conference site to secure needed space, equipment, etc.
- Four months prior to the annual conference the committee chair drafts the conference announcement and forwards it to committee members and the local conference sub-committee for editing. Once finalized, the committee chair forwards the conference announcement to the Secretariat and the Chair of the Newsletter Committee. Using the complete judicial educator list mailing labels from the JERITT Project (not the smaller NASJE membership list), the Secretariat mails the conference announcement to the membership.
- Once registration is complete, the Secretariat orders binders and tabs, based on registration and sessions planned. The Secretariat periodically forwards the list of registrants to the committee chair. Participants are listed in two fashions: an alphabetical list of all registrants and a session-by-session list of participants for each.
- The committee chair conducts a conference call two months prior to the annual conference with committee members to provide registration information and to confirm site arrangements for individual sessions. Committee members update their respective faculty regarding the number of participants and final room arrangements, equipment, etc.
- One month prior to the annual conference, if not already done, committee members forward the chair final handout materials; the chair, after review of materials, forwards them to the Secretariat for duplication and insertion into binders. The chair provides the Secretariat with complete instructions on what is to be done with each set of handout materials as well as other the notebook information. The chair, in cooperation with committee members, will design session evaluations and forward to the Secretariat for inclusion in the participant notebooks.
- One month prior to the annual conference the committee chair works closely with the local conference sub-committee and the Secretariat to assure room set-ups are accurate for each session, materials are complete and on-site registration is organized and adequate staff are available to implement.
- During the conference, the committee chair will continue to orchestrate the conference, committee members will:
a. assure the rooms for their assigned sessions are properly set
b. report any problems to the chair
c. introduce the faculty for the sessions they were assigned
d. staff sessions to assure the schedule is followed
e. distribute and collect program evaluations, and return them to the chair
- After the conference concludes, the committee chair will prepare a conference report for Board review. The report will include observations, information on special events, a compilation of session and overall conference evaluations and any recommendations for subsequent conferences. The chair will forward the report to the President, who will include it as an agenda item for the next Board meeting. This will be done no later than one month after the conference.
NOMINATING
COMMITTEE
PURPOSE:
The Nominating Committee, a committee appointed pursuant to Article IV, Section 1 and Article VII of the Constitution and Bylaws, was created to make recommendations to the Board and the membership regarding individuals to serve in leadership positions. The committee solicits input from the membership regarding potential leaders, assesses members’ interest in serving in leadership positions and assures that those nominated or voicing interest in serving are qualified to serve. This expedites the election process. It is a goal of NASJE to encourage all members to participate in the governance of NASJE through elective office and to promote diversity of its members and those seeking office.
POLICY:
The Nominating Committee shall recommend to the Board and the membership a slate of nominees for available association positions. The President shall conduct elections at the annual meeting or designate the chair of the Nominating Committee to do so. If the chair of the committee is nominated for an office, the President shall conduct the portion of the election process which addresses that position.
RESPONSIBILITIES:
Committee Members:
- participate in meetings called by the committee chair
- review applications and recommendations for each potential nominee for vacant Board position which are received from the President’s or from the committee’s annual surveys
- determine eligibility requirements are met pursuant to Constitution and Bylaws provisions
- collaborate to determine a slate of recommendations for vacant offices
- gather relevant information on recommended candidates for distribution to the membership
- promote diversity of the slate of candidates
- the Diversity Committee shall select a member to serve as a liaison to the Nominating Committee
Committee Chair:
- call meetings as necessary
- solicit suggestions of nominees from membership
- receive data from President as to willingness of potential nominees to serve from the President’s survey results
- coordinate research and reporting activities as to nominees
- distribute information on potential candidates to committee members as necessary
- lead committee discussions
- record committee recommendations
- provide Board with information regarding recommendations for vacant positions prior to distribution to membership:
- list of individuals who volunteered or were nominated
- list of individuals recommended by committee for membership vote
- list of individuals found ineligible for recommendation and reason(s)
- assure members are notified of recommendations no later than thirty (30) days prior to the election
- assure members are provided biographical information on recommended individuals
- make report of committee activity to membership at annual meeting
- if designated by the President, conduct election process at annual meeting.
- transfer all relevant forms, documents and information to successor
PROCEDURE:
- 1. The Nominating Committee chair shall receive any names from the President’s Annual Interest Survey regarding interest in serving as a regional director and/or officer.
- The Nominating Committee chair may also receive information directly from members interested in serving as a regional director or officer.
- At least ninety (90) days prior to the annual conference, the Nominating Committee chair sends a letter to members eligible to vote requesting suggestions for candidates for positions to be elected at the conference. NASJE Nomination Guidelines (attached as Exhibit C) will also be included in this mailing.
- The Nominating committee chair receives member suggestions.
- At least sixty (60) days prior to the annual conference, the Nominating Committee, under direction from the chair, contacts every nominee (from the President’s Survey, direct volunteers and suggestions from the membership) to assess their eligibility and interest.
- After determining eligibility and interest, the Nominating Committee meets by conference call and prepares a slate of not more than three candidates for each open position. Factors to be considered include: previous administrative experience, educational or other experience, suggestions or comments from the membership surveys. Any nominee who is determined to be eligible shall be included in the slate of nominees for the designated position, but no more than three individuals per position. If there are more than three individuals who are nominated and eligible, the Nominating Committee chair shall discuss with each individual nominated for the position their interest in running for another position for which there are not three individuals nominated and eligible.
- No later than forty-five (45) days prior to the annual conference, the Nominating Committee chair shall provide the President with information on individuals nominated (President’s survey, member nominating, volunteer), the list and biographies of individuals to be recommended to the membership for vote, and information on anyone nominated but found to be ineligible. The Board liaison will assure that all Board members receive the information and will serve as liaison between the Nominating Committee chair and the Board regarding any feedback or questions from the Board and their resolutions by the Nominating Committee.
- Prior to sending the list of candidates to the general membership, the Nominating Committee shall notify the Board of the slate of candidates and provide a list of individuals nominated but not placed on the ballot, including reasons for their exclusion. If the Board has any concerns, it will communicate those concerns to the Nominating Committee through its Board representative. The Board may request clarification of the reasons for the exclusion. If the Board decides the exclusion is not in the best interest of NASJE, the Board may ask the Nominating Committee to include any individual(s) whose qualifications for office were in question.
- No later than thirty (30) days prior to the annual conference, the chair of the Nominating Committee shall distribute to all current association members eligible to vote the slate of nominees accompanied by pertinent information on each nominee.
- Prior to the annual conference, the chair or committee designee prepares paper ballots for each office being considered. Working with the local conference committee, the chair or designee organizes the ballots and assures their accurate distribution to members at the time they register for the conference For example, a regional director may only be elected by the members from the respective region.
- During the Business Meeting at the annual conference, the Nominating Committee chair is called upon by the President to conduct the election process. The process includes:
a. announcing the position being considered and the names of the candidates
b. asking if there are additional nominations from the floor
c. asking each member eligible to vote for the office to mark their ballot for one candidate
- During the election process, while the chair continues to conduct the process, the Nominating Committee members or their designees immediately collect ballots for the position being considered. This process is repeated for each office. Once ballots for an office are collected, committee members tabulate results and notify the chair, who announces the election results.
- If the Nominating Committee chair is a candidate for an office, the President shall conduct the election process for that position.
See Article III, Section 2 of the Constitution and Bylaws for further information regarding voting, proxies and majority vote.
MENTOR COMMITTEE
PURPOSE:
The Mentor Committee, a standing committee appointed pursuant to Article VI, Sections 1 and 5 of the Constitution and Bylaws, was established to assure that new members had access to experienced judicial educators who could assist them in the early stages of their program development. The experienced judicial educators assigned to new members are volunteers and are trained in mentoring.
POLICY:
The Mentor Committee recruits and trains experienced judicial educators to serve as mentors for new association members. The committee maintains a list of active mentors and works with the respective Regional Director to make mentor – protégé matches..
RESPONSIBILITIES:
Committee Members:
- define mission, goals and objectives of mentor program
- provide ongoing management of mentoring services to new members
- evaluate program and recommend changes as necessary
- immediate past president serves as liaison between committee and Board
Committee Chair:
- call and conduct committee meetings
- draft correspondence from committee to association members, mentors, protégés
- communicate with trainers and other project-related individuals and agencies
- make report of committee activity to membership at annual meeting
- transfer all relevant forms, documents and information to successor
PROCEDURE:
- The chair of the Mentor Committee solicits interested, experienced judicial educators to serve as mentors. This can be done through interest surveys, personal contact or recommendation by other members.
- The committee coordinates periodic training for mentors, as appropriate.
- The committee reviews and updates the Mentor Manual for Judicial Educators.
- The chair notifies new members of the Mentor Program and inquires as to interest in participating.
- In collaboration with the Regional Director and other committee members, the committee agrees upon a new member/mentor “match.”
- The committee chair notifies both the new member and the mentor of the “match.”
- The committee accepts feedback on the program and reviews recommendations for possible changes in process or procedure.
BYLAWS REVISION
COMMITTEE
PURPOSE:
The Bylaws Revision Committee, a special committee appointed pursuant to Article IV, Sections 1 and 6 of the Constitution and Bylaws, was created to periodically review and propose amendments to the Constitution and Bylaws for purposes of updating and revision as necessary.
POLICY:
The Bylaws Revision Committee shall, from time to time and upon the request of the President or Board, review the Constitution and Bylaws to render advice about whether the President or Board should propose an amendment to the Constitution and Bylaws, and draft proposed amendments. Suggested amendments may arise from the Board or from independent suggestions made by members. The committee chair and/or President of NASJE shall lead discussion of proposed changes at the annual meeting and shall conduct a vote on recommended revisions.
RESPONSIBILITIES:
Committee Members:
- participate in meetings called by the chair
- review assigned material as determined by the chair
- recommend any changes, which includes:
- specific wording for recommended change
- review of other parts of the Constitution and Bylaws which might be affected and recommend any necessary changes
- collaborate to make recommendations for the chair to present to the Board
- president-elect shall serve as Board liaison and chair
- immediate past president and Vice President shall be committee members
Committee Chair:
- call meetings as required
- distribute information related to review of the Constitution and Bylaws
- lead discussion regarding areas under review
- provide a report on committee activity to the membership at the annual meeting
- act as informal advisor to the President or Board regarding the Constitution and Bylaws
- transfer all relevant forms, documents and information to successor
PROCEDURE:
- The chair shall respond to informal requests from the President or Board regarding the meaning or implications of provisions of the Constitution or Bylaws.
- The committee shall accept from the Board or the membership any concerns or suggestions regarding the Constitution and Bylaws.
- The chair shall distribute relevant information to all committee members and to the Board.
- The chair shall convene a meeting, by phone or face-to-face during which the concern or suggestion shall be reviewed and discussed.
- If the committee feels the concern or suggestion warrants making a revision to the Constitution or the Bylaws, the members shall draft appropriate language and make a recommendation as to the revision.
- At least 45 days prior to taking a vote of the membership, the committee chair (in cooperating with the President of NASJE) shall distribute to all voting members information regarding the proposed changes to the Constitution and/or the Bylaws.
- Prior to taking a vote of the membership at an annual or special meeting, the President or committee chair shall accept comments and either lead a discussion or distribute comments to members for consideration before voting.
- The President or committee chair shall conduct the voting process and report results to the Board, the committee and the general membership.
NEWSLETTER
COMMITTEE
PURPOSE:
The Newsletter Committee, a special committee appointed pursuant to Article VI, Sections 1 and 6 of the Constitution and Bylaws, is responsible for determining content, writing, editing and publishing a newsletter at least quarterly on the NASJE Website for the membership of NASJE.
POLICY:
The Newsletter Committee shall develop and maintain a quarterly online NASJE Newsletter which includes determining areas of interest or need for content, overseeing writing and editing, and assuring notification of association members and other select groups of the availability of the newsletter.
RESPONSIBILITIES:
Committee Members:
- meet as necessary, via phone or face-to-face
- provide editorial direction for the newsletter
- determine content
- discuss and evaluate ideas regarding articles and resources
- establish parameters for topical areas chosen
- determine authors (internal and external to committee)
- edit articles as necessary
Committee Chair:
- schedule monthly meetings
- develop agenda and facilitate discussion at meetings
- ensure that material is written, submitted and edited excellently and on schedule
- submit all editorial content for newsletter to Web designer in one complete and final package
- review content and layout of the newsletter before publication
- provide email notification to members and others on the NASJE mailing list of the availability of each newsletter
- transfer all relevant forms, documents and information to successor
The Web Designer:
- put newsletter and web content on the Web site as requested by the chair and committee and in accordance with the Web Site Plan
- design and organize the Web site, including the newsletter, to facilitate access and to maximize use of the site
PROCEDURE:
- The committee meets and discusses potential ideas for the upcoming newsletter including any suggestions received from members.
- Committee members make critical decisions about articles, evaluate article ideas and content in accordance with the NASJE News Editorial Policy, attached as Exhibit D.
- Members invite individuals to write articles and also write articles themselves, all of which are submitted to the committee chair for review.
- Each committee member is in charge of writing or recruiting articles in at least one area for each issue of newsletter.
- The committee chair edits, or assigns committee members to edit, all content.
- The committee chair forwards all edited content for the newsletter to the Web designer, with directions on layout, priority and time limits for putting content on the NASJE Web site.
- The Web designer obtains approval from the chair and designated committee members for the layout and educational approach proposed for each newsletter. 8. After final review by the committee members, the chair alerts JERITT to send out an email message to all members of the NASJE mailing list notifying them of the availability of the newsletter.
DIVERSITY
COMMITTEE
PURPOSE:
The Diversity Committee, a standing committee established pursuant to Article VI, Section 1 and 6 of the Constitution and Bylaws, is charged with effecting greater diversity in the NASJE membership, its projects and products. The Diversity Committee is intended to work with other committees and the Board in obtaining goals related to diversity issues.
POLICY:
The Diversity Committee will, through meetings and discussions with other committee chairs and members, explore and make recommendations to NASJE and its committees as to how to holistically effect greater diversity in both the philosophy of the organization and the workings of NASJE. Recommendations shall be made in writing. Recommendations affecting the organization as a whole will be made to the Board, which shall determine feasibility and respond to the Diversity Committee as to action taken. Recommendations regarding individual committees shall be submitted to the Board for review before being forwarded to the respective committee chair, who shall determine feasibility and respond to the Diversity Committee as to action taken.
RESPONSIBILITIES:
Committee Members:
- participate in meetings called by committee chair
- review ideas and suggestions made to the committee or coming from committee members
- make agreed-upon recommendations to appropriate entities
- recommend member to serve on the Membership Committee
- select a committee member to serve as liaison to the Nominating Committee
Committee Chair:
- call meetings as required
- distribute information, ideas and suggestions to committee members as necessary
- facilitate committee member discussion of current issues
- provides a report on committee activities at the annual meeting
- transfer all relevant forms, documents and information to successor
PROCEDURE:
- The committee shall seek and accept input regarding diversity issues from the NASJE Board, other committees and members.
- The committee chair shall record and ensure distribution of all relevant information regarding diversity issues or suggestions to committee members.
- The chair shall convene meetings, by telephone or face-to-face, during which current ideas or suggestions will be discussed.
- Based upon a general consensus of committee members, the committee shall make written recommendation to the appropriate entity (see responsibilities of members) regarding diversity issues. Recommendations may include:
• revision of the Constitution and Bylaws
• new processes, products or projects
• changes in representation on committees, as liaisons, etc.
• additional educational topics.
- Written recommendations shall be submitted to the President for distribution to the Board. Those affecting the organization as a whole shall be discussed by the Board and the President shall notify the Committee chair as to any action taken. Those affecting committees or projects shall be reviewed by the Board; the President shall convey to the Committee chair any concerns regarding the recommendations. Once concerns are addressed, the chair of the Committee will forward the recommendations to the chair of the committee or project.
- The leadership of the entity or entities receiving the recommendation(s) will hold discussion among its members, determine feasibility and applicability of the recommendation(s) and respond in writing to the Diversity Committee as to the course of action, if any, to be taken.
INTERNATIONAL
COMMITTEE
PURPOSE:
The International Committee,a standing committee established pursuant to Article IV, Section 1 and 6 of the Constitution and Bylaws, is charged with addressing the Board goals of expanding NASJE’s focus to international judicial and justice system education. It is also intended to recognize the contributions of NASJE’s growing international membership to the profession.
POLICY:
The profession of judicial education has been seen as an essential component of judicial systems world-wide. Many funding agencies have included judicial education projects in their court reform proposals which include funds for consultants. NASJE is committed to assisting these countries and funding agencies to locate experts in judicial education for international judicial education projects.
PROCEDURE:
- The committee will oversee NASJE outreach in international judicial and justice system personnel.
- Members interested in international consulting will be solicited. Interested members will identify their areas of expertise and express which areas of the world they would be interested in working.
- Applicants will be asked to submit a resume to the committee.
- . Committee members will identify funding organizations and consultant groups who solicit experts in judicial and justice system education.
- Subcontractors who provide international consulting services will also be identified.
- A list of countries and current chief justices and/or ministers of justice will be compiled.
- NASJE will ask all funding organizations to send any requests for proposals which include international judicial and justice system education components.
- Lists of NASJE members interested in international consulting will be sent to these organizations and countries along with the members’ resumes.
- Committee members will encourage other countries establishing a judicial education function to join NASJE and encourage their representatives to attend the annual conference.
- The committee will recommend programs about international judicial and justice system education projects to the Education Committee to include in annual conference workshops.
WEB SITE AND TECHNOLOGY COMMITTEE
PURPOSE:
The Web Site and Technology Committee ensures that the Web Site provides resources, information and communications networks for NASJE membership and their colleagues.
RESPONSIBILITIES:
- develop an overall plan for NASJE Web development including:
- defining needs
- specifying goals and objectives
- identifying strategies for meeting goals and objectives
- periodically review Web Site Plan and make adjustments as necessary
- decide upon all content and resource materials for the Web site and supply them to the Web designer
- elicit ideas and resources to develop the web site and to improve the format of the web site
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